Terms & Conditions

General Overview

1.1 These terms and conditions apply to any work done on behalf of the Client (you) by me (Loose Leaf Editing​).

1.2 The Client is under no obligation to offer me work; neither am I under any obligation to accept work offered by the Client.

1.3 I will provide the service(s) as mutually agreed, confirmed in writing by the Client.

1.4 The work will be carried out unsupervised at such times and places as determined by me, using my own equipment.

1.5 The work will be carried out by me. I will not subcontract proofreading/editing projects, or parts of projects, to third parties.

1.6 I confirm that I am self-employed, am responsible for my own income tax and National Insurance contributions, and will not claim benefits granted to the Client's employees.
1.7 I am not VAT-registered.

1.8 The contract of service requires that the Client and I both acknowledge, in writing, that we have read, understood and agreed to these terms and conditions.

 

Project Terms

2.1 Prior to commencement of the proofreading/editing work, the Client and I will agree, in writing (including email), the terms of the project.

2.2 Please note that if, on receipt of the project to be worked on (or at an early stage), it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion/brief or from the sample supplied, I may renegotiate the fee and/or the deadline, or decline to carry out the work.

 

Quotations and Fees

3.1 A quotation for the work will be provided by me to the Client following my evaluation of a representative sample of the materials to be worked on, and a discussion with the Client as to what is required.
3.2 Once the Client and I have agreed the full fee, it is non-negotiable unless the Client extends the word count of the job or requests additional services. In this case, a revised quotation and job-completion date will be negotiated. 
3.3 The Client will pay me a fee per 1,000 words in the original document as agreed in writing.
3.4 Unless otherwise agreed, I will supply the Client with an invoice immediately upon completion of the proofreading/editing project.
3.5 Payment should be received within 14 days for full edits, and within 3 days for booking deposits.
3.6 Unless otherwise agreed, the fee quoted is for one pass of a manuscript. Additional passes are new projects, the terms of which will be agreed separately.

3.7 Unless otherwise agreed, I will supply the Client with an invoice immediately upon completion of the proofreading/editing project; this invoice is to be paid within 30 days.

3.8 Under the terms of the Late Payment of Commercial Debts (Interest) Act 1998 (amended 2002 and 2013), I reserve the right to charge interest and compensation should payment exceed 30 days.

 

Booking Deposit

4.1 The Client agrees that any booking deposit paid for the work is non-refundable.

4.2 The Client agrees that any payment of a non-refundable booking deposit will be received as their agreement to be bound by these terms and conditions for the duration of our work together.

4.3 The booking deposit will be deducted from the final invoice issued when the editing work is complete.

 

Cancellation Policy

5.1 Both the Client and I have the right to terminate a contract for services at any time if there is a serious breach of its terms.
5.2 The Client is free to cancel a service for any reason by providing me with written notice (including email); I must acknowledge this cancellation in writing (including email) for this to be valid.
5.3 I may cancel a service at any time for any reason by providing written notice (including email) to the Client. In the unlikely event that I cancel a service, I will provide a prorated refund of any overages of fees paid (including the booking deposit).
5.4 If, in the unlikely event that the Client is touched by extraordinary or difficult circumstances that cause cancellation or delay (e.g. family crisis, illness, bereavement), the Client should contact me to discuss the terms of the cancellation policy. I aim to be fair and helpful at all times.
5.5 If I am touched by extraordinary or difficult circumstances that cause cancellation (e.g. family crisis, illness, bereavement), I will contact the Client in writing at the earliest opportunity and do my best to renegotiate the time frame of the project. The booking deposit will be refunded.
​5.6 CANCELLATION DURING THE PROJECT: If the Client cancels the work during the proofreading/editing project, I reserve the right to invoice for 100% of the agreed fee (less the booking deposit).
5.7 CANCELLATION PRIOR TO PROJECT COMMENCEMENT:

• If the Client wishes to cancel with less than one month’s notice, I reserve the right to invoice for 100% of the agreed fee (less the booking deposit).

• ​If the Client wishes to cancel with more than one month's notice, the booking deposit will not be refunded but no other charge will apply.

 

Confidentiality

6.1 The nature and content of the work will be kept confidential and not made known to anyone other than the Client and its contractors without prior written permission.
6.2 I will not, under any circumstances, upload the Client’s files to external websites or distribute them to third parties unless specifically authorised to do so, in writing, by the Client.
6.3 Under the terms of the Data Protection Act 1998, the Client and I may keep on record such information (e.g. contact details) as is necessary. Either may view the other’s records to ensure that they are relevant, correct and up to date.

 

Copyright

7.1 All content delivered to me by the Client for the proofreading/editing project is owned by the Client.
7.2 In this respect, the Client agrees to hold me harmless from and against all claims, liabilities and expenses arising out of any potential or actual copyright or trademark misappropriation or infringement claimed against them.
7.3 Following payment of my invoice, any content created by me as part of the proofreading/editing process will become the copyright of the Client unless otherwise agreed.

 

Legal Jurisdiction

8.1 This agreement is subject to the laws of England and Wales, and both the Client and I agree to submit to the jurisdiction of the English and Welsh courts.

 

Acknowledgements

9.1 I reserve the right to request that my name is not mentioned in association with the work.

9.2 I may use the Client's name and book cover in my promotional material unless otherwise agreed.